Privacy Notice

  1. The personal information we use
    • Information we collect directly from you
    • Information we collect from other sources
    • Other information we use about you
    • Special categories of personal data
  2. How we use your personal information and the basis on which we use it
  3. Your rights over your personal information
  4. Automated decisions about you
  5. Information Sharing
  6. Information Security and Storage
  7. International Data Transfer
  8. Contact Us
  9. Changes to the Policy

This privacy notice describes how 3D Communications, LLC (‘we’, ‘us’) collects and processes personal information about you, how we use and protect this information, and your rights in relation to this information.

This privacy notice applies to all personal information we collect or process about you. Personal information is information, or a combination of pieces of information that could reasonably allow you to be identified.

1. PERSONAL INFORMATION WE USE

We will collect personal information about you from a variety of sources, including information we collect from you directly (e.g. when you contact us), and information we collect about you from the following other sources: LinkedIn, FDA public records and registries, EMA public records and registries, RAPS webinar or conference attendee registration lists, AdvaMed webinar or conference attendee registration lists, BIO webinar or conference attendee registration lists.

We may be required by law to collect certain personal information about you, or as a consequence of any contractual relationship we have with you. Failure to provide this information may prevent or delay the fulfillment of these obligations.

1.1 Information we collect directly from you

The categories of information that we collect directly from you are:

(a) personal details (e.g. name, date of birth)

(b) contact details (e.g. phone number, email address, postal address or mobile number)

(c) professional information (e.g. employer, title, employment history, professional area, industries, publications, academic history, professional certifications, participation in regulatory meetings)

1.2 Information we collect from other sources:

The categories of information that we collect about you from other sources are

(a) personal details (e.g. name, date of birth)

(b) contact details (e.g. phone number, email address, postal address or mobile number)

(c) professional information (e.g. employer, title, employment history, professional area, industries, publications, academic history, professional certifications, participation in regulatory meetings)

1.3 Other information we use about you

If you have performed services with the Company in the past, we may keep a record of your performance as well as feedback from you, Company personnel or third parties related to your participation in previous Company related services.

1.4 Special categories of personal data

Some of the categories of information that we collect are special categories of personal data (also known as sensitive personal information). In particular, we may process personal information [that relates to your tax and financial reporting such as W-9 forms or similar information to allow for the payment of fees and expenses related to any services you perform related to our services.

2. HOW WE USE YOUR PERSONAL INFORMATION AND THE BASIS ON WHICH WE USE IT

We use your personal information to:

(a) provide and personalise our services

(b) deal with your enquiries and requests

(c) comply with legal obligations to which we are subject and cooperate with regulators and law enforcement bodies

(d) contact you with marketing and offers relating to products and services offered by us (unless you have opted out of marketing, or we are otherwise prevented by law from doing so)

(e) personalise the marketing messages we send you to make them more relevant and interesting

(f) provide reports on your previous participation or involvement in regulatory meetings or preparation for such meetings

We must have a legal basis to process your personal information. In most cases the legal basis will be one of the following:

(a) to fulfill our contractual obligations to you, for example to provide the services, to ensure that invoices are paid correctly, and to ensure you are able to access our premises when required

(b) to fulfill our contractual obligations to you in connection with your employment contract with us, for example your contact details and bank account details

(c) to comply with our legal obligations, for example obtaining proof of your identity to enable us to meet our anti-money laundering obligations

(d) to comply with our legal obligations to you, for example health and safety obligations that we must comply with as your employer, while you are on our premises, or to a third party (e.g. the taxation authorities)

(e) to meet our legitimate interests, for example to understand how you use our services and to enable us to derive knowledge from that enable us to develop new services. When we process personal information to meet our legitimate interests, we put in place robust safeguards to ensure that your privacy is protected and to ensure that our legitimate interests are not overridden by your interests or fundamental rights and freedoms.

We may obtain your explicit consent to collect and use certain types of personal information when we are required to do so by law (for example, in relation to our direct marketing activities, or when we process sensitive personal information). If we ask for your consent to process your personal information, you may withdraw your consent at any time by contacting us using the details at the end of this privacy notice.

3. YOUR RIGHTS OVER YOUR PERSONAL INFORMATION

You have certain rights regarding your personal information, subject to local law. These include the following rights to:

  • access your personal information
  •  rectify the information we hold about you
  •  erase your personal information
  •  restrict our use of your personal information
  • object to our use of your personal information
  • receive your personal information in a usable electronic format and transmit it to a third party (right to data portability)
  • lodge a complaint with your local data protection authority.
    We encourage you to contact us to update or correct your information if it changes or if the personal information we hold about you is inaccurate.
    We will contact you if we need additional information from you in order to honour your requests.

If you would like to discuss or exercise such rights, please contact us at the details below.

4. INFORMATION SHARING

We may share your personal information with third parties under the following circumstances:

  • Service providers and business partners. We may share your personal information with our service providers and business partners that perform marketing services and other business operations for us. For example, we may partner with other companies to process secure payments, fulfil orders, optimize our services, send newsletters and marketing emails, support email and messaging services and analyse information, and administer databases where information is stored.
  • Law enforcement agency, court, regulator, government authority or other third party. We may share your personal information with these parties where we believe this is necessary to comply with a legal or regulatory obligation, or otherwise to protect our rights or the rights of any third party.
  • Asset purchasers. We may share your personal information with any third party that purchases, or to which we transfer, all or substantially all of our assets and business. Should such a sale or transfer occur, we will use reasonable efforts to try to ensure that the entity to which we transfer your personal information uses it in a manner that is consistent with this Privacy Policy.
    Because we operate as part of a global business, the recipients referred to above may be located outside the jurisdiction in which you are located (or in which we provide the services). See the section on “International Data Transfer” below for more information.

5. INFORMATION SECURITY AND STORAGE 

We implement technical and organisational measures to ensure a level of security appropriate to the risk to the personal information we process. These measures are aimed at ensuring the ongoing integrity and confidentiality of personal information. We evaluate these measures on a regular basis to ensure the security of the processing.

Retention:

We will keep your personal information for as long as we have a relationship with you. Once our relationship with you has come to an end, we will retain your personal information for a period of time that enables us to:

  • Maintain business records for analysis and/or audit purposes
  • Comply with record retention requirements under the law
  • Defend or bring any existing or potential legal claims
  • Deal with any complaints regarding the services
  • Communicate potential mutual business opportunities involving you or your organization related to our services
  • Generate reports on your previous involvement as an agent of a regulatory body or participation as a consultant in preparation for a regulatory meeting

We will delete your personal information when it is no longer required for these purposes. If there is any information that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further processing or use of the data.

6. INTERNATIONAL DATA TRANSFER

Your personal information may be transferred to, stored, and processed in a country that is not regarded as ensuring an adequate level of protection for personal information under European Union law / by the European Commission specifically, the United States of America.
We have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to ensure that your data is adequately protected. For more information on the appropriate safeguards in place, please contact us at the details below.

7. CONTACT US

3D Communications, LLC is the controller responsible for the personal information we collect and process.
If you have questions or concerns regarding the way in which your personal information has been used, please contact Nathan Gede at ngede@3dcommunications.us.

We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe that we have not been able to assist with your complaint or concern, you have the right to make a complaint to the data protection authority of the United States of America.

8. CHANGES TO THE POLICY

You may request a copy of this privacy notice from us using the contact details set out above. We may modify or update this privacy notice from time to time.

If we change this privacy notice, we will notify you of the changes. Where changes to this privacy notice will have a fundamental impact on the nature of the processing or otherwise have a substantial impact on you, we will give you sufficient advance notice so that you have the opportunity to exercise your rights (e.g. to object to the processing).